Condominium Manager Assistant
Job Location: St. Albert, Alberta
Reports To: Condominium Manager, Office Manager, President
Salary Range: Based on Qualifications
This position requires a mature person who displays an exceptional attention to detail, an effective communicator and a TEAM player.
KDM Management is seeking an individual to help manage various styles of Condominiums. Assisting the Condominium Manger is managing common areas, Board of Directors requests, and managing and facilitating requests of owners. We are looking for an individual who is efficient and comfortable in a team environment and working independently. The ability to multi-task while maintaining complex scheduling and support in essential to this position. The Ideal candidate for this position is being resourceful, a good problem solver, attention to detail and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Responsibilities and Duties:
- Manage the workflow and assigned tasks by the Condominium Manager, Team Lead, and Board Members and ensuring that deadlines are met, and work is completed correctly.
- Handle office interactions with outside visitors. This includes creating and directing guests, answering phone and email inquiries, and handling all requests or complaints in a professional manner.
- Keep track of inventory and work with contractors to ensure the properties run efficiently as possible.
- Occasionally travel offsite to deliver Cheques, Files and Notices to the various properties in the portfolio.
- Maintain files with confidentiality in an easily accessible format.
- Communication between various departments, scheduling meetings, distribute reports, and keep all parties informed when applicable.
- Operate office machinery including, copiers, printers, scanners, fax machines, folding machine, computers etc.
Qualifications and Skills Preferred:
- High school diploma or equivalency.
- Previous experience with Administrative duties in an office setting.
- Good organization, scheduling, and time management skills.
- Excellent communication skills.
- Proficient and Working knowledge of Microsoft Office, SharePoint, and Outlook.
- Proficient in Word and Excel.
- Operate office machinery including, copiers, printers, scanners, fax machines, folding machine, computers etc.
Benefits and Incentives:
KDM Management offers a full benefits package which include Life and long-term disability. Industry standards wage and commission of the portfolio contracts. We have a very interactive social club with group activities throughout the year. A full support team to assist and all actions required from accounting to sales of units. We offer education to help you in your current position and areas for growth if interested.
Contact Cheryl Sawyer, Training and Procedures Coordinator at CSawyer@kdmmgmt.ca or fax resume to 780-460-1280 attention Cheryl Sawyer. No phone calls please.